Dynamic Sentry Planning
Planning, driver ePOD and invoicing for UK hauliers. Build the day's work on a drag-and-drop board, capture proof of delivery on the driver's phone, bill the waiting time you can evidence, and send clean invoices to your accounts package. Use it on its own, or alongside Dynamic Sentry compliance with one login and no double keying.
Orders come in by screen or spreadsheet and become jobs: single drops, multi-drop runs and multi-collection loads, with the stops put in order for you. Drag jobs onto trucks and trailers, drag to change times, and move work between vehicles at any stage. Every change reaches the driver's phone straight away.
Order entry on screen or bulk import from CSV
Drag-and-drop allocation to trucks and trailers
Live job and stop status, with a queue for checking PODs
Stop locations by postcode, what3words or map pin, with access notes for the driver
Drivers, vehicles, absences and VOR come straight from Dynamic Sentry — you never plan a driver who is on holiday or a truck that is off the road
The driver app for Android and iPhone is built for loading bays, basements and rural drops. Everything the driver captures is saved on the phone and syncs when signal returns. Uploads survive the app closing, a reboot or a flat battery.
Drivers log into the truck with a PIN, not a personal account
Simple stop flow: arrived, working, POD, departed
Signature, printed name, photos and quantities at every drop
Exceptions recorded on the spot: refused, damaged, short, over, closed, no access, wrong address
Customer insists on paper? The driver scans the signed ticket with the camera
The app never tracks the driver's phone — vehicle positions come from the truck's own telematics
Hours lost at customer sites are rarely billed because nobody can prove them. Dynamic Sentry Planning works out time on site from the truck's telematics and the driver's tachograph, so every waiting-time charge comes with evidence the customer can't argue with.
Arrival and departure times taken from telematics geofences and tacho activity, not the driver's memory
A provisional charge on the day, confirmed once tacho data is downloaded, then reviewed by your office before it is billed
An evidence pack with map, timings and POD goes with the invoice line
Everything between the customer's order and the money landing in your account, in one system.
A branded, tamper-proof POD PDF goes to your customer for every delivery, from your own email domain. Exceptions are emailed as they happen, and customer replies are threaded onto the job.
Customers look up their own deliveries and download PODs through a secure portal or a one-off link. Fewer "has it been delivered?" phone calls.
Scan a whole stack of returned delivery notes in one go. The system splits the scan and files each page against the right job.
Lorry routing with speeds calibrated every night from your own trucks. Every job shows miles, drive time, £ per mile and £ per hour before you accept it.
Price per load, pallet or tonne, with mileage or hourly rates. An accepted quote overrides the rate card, and every manual price change is audited. Cost and margin are only visible to the people you choose.
Completed, POD-confirmed, priced jobs become draft invoices in an approval queue, then go straight to Xero, QuickBooks or Sage. CSV export is always available.
Connects to the truck's own factory telematics (rFMS) for Volvo, DAF, Scania, MAN, Mercedes, Renault and Iveco. Live map, geofences and arrival times without extra hardware.
Downloaded tacho data is matched to the planned jobs, so you can see who actually drove, when, and whether the card matches the driver logged into the truck.
Two-factor sign-in for every office user, each haulier's data kept apart at the database level, UK hosting, retention rules, and a full data export if you ever leave.
Revenue from your jobs meets fuel, wages and on-costs from Dynamic Sentry to give a profit and loss for every truck, every day — and a clear reason on the days a truck earned nothing.
Daily P&L per truck and per customer
Wasted-journey checks, so aborted runs are billed rather than forgotten
Wages worked out from GPS and tachograph data, with a review grid and payroll export
Sales dashboard with turnover, margins, rep commission and customers who have gone quiet
Already using your own ePOD system? Delivery results can come from it instead
Truck P&L — yesterday
| Truck | Revenue | Costs | Margin |
|---|---|---|---|
| Truck 01 | £842 | £611 | £231 |
| Truck 02 | £1,120 | £748 | £372 |
| Truck 03 | £395 | £522 | −£127 |
| Truck 04 | £0 | £96 | VOR — PMI |
Illustration using generated data.
Dynamic Sentry Planning runs as a standalone system for hauliers who just need planning, ePOD and invoicing. Add it to Dynamic Sentry fleet compliance and it appears inside the same console with the same login. Drivers, vehicles, absences and off-road trucks are shared, so nothing is typed in twice — and your planners can see a compliance problem before they plan around it.
Planning sits inside the Dynamic Sentry console — no second system to sign into.
Drivers, vehicles, holidays and VOR come from compliance, so the board is always right.
Jobs, wages and running costs meet in the same P&L.
We'll walk you through a full demo company — planning board, driver app, POD emails and invoices — running on generated data. No commitment.
Book a Demo